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jobs in emirates : Office Manager - VILLEGAS RECRUITMENT



jobs in emirates Office Manager - VILLEGAS RECRUITMENT

description :jobs in emirates Office Manager - VILLEGAS RECRUITMENT


  • Manages the CEO's calendar, arranges appointments and meeting in an effective way ensuring optimum use of time
  • Coordinates between relevant government entities and related parties on behalf of the CEO and other members of the Departments as required
  • Provides briefing to the CEO in advance of meeting, arranges the necessary meeting facilities requirements, prepares agendas and minutes of meetings as required
  • Facilitates all necessary travel arrangements for the CEO (flights, hotels, transport), ensuring all itineraries are complete, follows up to ensure arrangements are satisfactory
  • Handles all incoming correspondence (emails, post, faxes) and carries out the necessary responses as required in a timely manner
  • Drafts letters and memos; arranges for mail to be delivered by courier or driver
  • Assists the CEO in management of all company expenses, preparing and completing the expense reports as required
  • Develops and maintains filing systems to record and company documentation within the Executive office ensuring confidentiality is met; ensures updates contact index records are keep up to date
  • Provides support across Departments on the preparation of final reports with regards to data collection/research required, formatting, and presentation of findings as required
  • Assists with tracking of invoices by liaising with both vendors/suppliers and the Finance Department from the point of invoice to the remittance of payment received
  • Assists HR with the induction of new employees; liaises with the IT and HR departments to ensure equipment is arranged in advance of the joining date
  • Oversees the maintenance of the office premises, ensuring high standards are reflective of Miral Corporate image; monitors the administration and reporting of expenditure against budgets
  • In coordination with IT oversees the upkeep of all office hardware including printers, computers, telephones, etc., and ensure relevant maintenance agreements are in place with vendors/suppliers as required
  • Maintains stock and inventory of office stationary, anticipating required supplies and ensuring orders are placed in a timely manner
  • Manages all lease arrangements for properties and facilities and its related parties, including renewals, new leases, public liability insurance of the property etc.
  • Conducts all tasks and actions in line with the agreed set policies

Job Details

Posted Date: 2023-07-05
Job Location: Abu Dhabi, United Arab Emirates
Job Role: Administration
Company Industry: Recruitment & Employee Placement Agency

Preferred Candidate

Gender: Female
Nationality: United Arab Emirates
Degree: Bachelor's degree

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